Recipient Obligations

ATTENDANCE AT THE MATRIX AWARDS LUNCHEON
Recipients of one of the 2017 scholarships are required to attend and will be acknowledged on stage at the New York Women in Communications Matrix Awards Luncheon on Monday, April 24, 2017, in New York City. Each recipient will receive two tickets to the luncheon (one for themselves and one for a parent or other guest). Recipients are expected to pay all other out-of-pocket costs associated with Matrix and Matrix-related activities, including but not limited to tickets for other guests, transportation and accommodations. 

CONFIRMATION OF ACCEPTANCE
Each recipient must provide the NYWICI president and NYWICI executive director with written confirmation of acceptance into an undergraduate or graduate program at an accredited college or university no later than May 19, 2017. Scholarship monies will be sent directly to educational institutions.

CODE OF ETHICS
All recipients are expected to maintain professional behavior. Throughout the recipients' education and professional career, they must abide by the legal, ethical and moral guidelines of their chosen professions. Recipients must understand and accept that there is a consequence for misconduct, and that any actual or perceived impropriety in personal and professional behavior may result in a) the removal of their names from the ranks of NYWICI scholars, b) notification from NYWICI to remove any references to the scholarship in professional credentials, and c) cancelation of NYWICI membership.

ACTIVE PARTICIPATION IN NEW YORK WOMEN IN COMMUNICATIONS
Scholarship recipients automatically receive a complimentary one-year membership in NYWICI – which we hope they will renew on their own in subsequent years – and are viewed as the organization’s ambassadors. As such, they will be invited to events throughout the course of the year and are expected to attend as many as possible – for those attending schools within an easy commute of New York City – and to be active participants in the organization (either directly or remotely via the Internet or telephone). Participation can take many forms including, but not limited to, committee membership, writing articles for various publications, serving as event volunteers, bringing nonmember friends to events, and spreading the word about our events and recruiting new members on campus and among friends.

INTERNSHIPS
Recipients of sponsored scholarships that come with internships (or other onsite opportunities) are obligated to fulfill those internships as part of the terms of acceptance. The scholarship-internship package is inseparable. In addition, recipients must comply with all requirements of the opportunity and demonstrate professionalism in dress and behavior while doing so. Scholarship monies will be paid directly to the educational institution after the internship has been completed.

We understand that a recipient may previously have applied for other internships or study-abroad opportunities and receive an offer after accepting a scholarship from NYWICI. The temptation is to want to accept the scholarship but postpone or not complete the internship that comes with it in order to take advantage of the second opportunity. We do not permit this. Once a recipient has accepted a scholarship and internship, we consider that to be a contract with the scholarship sponsor. Recipients need to understand that their behavior reflects on NYWICI and has an impact on the NYWICI's relationship with scholarship sponsors, which are counting on recipients to fulfill their internships and to do so in a professional, timely manner. Scholarship recipients who fail to fulfill their obligations (unless there is a compelling reason, such as illness or a family emergency, and the scholarship sponsor agrees to a deferral) have a negative impact on NYWICI's ability to attract new, as well as sustain existing, sponsor relationships.

Failure to comply may result in a) withdrawal of the scholarship, b) removal of the recipient’s name from the ranks of NYWICI scholars, c) notification from NYWICI to remove any references to the scholarship in professional credentials, and d) cancelation of NYWICI membership.

CHANGE OF STATUS
Recipients are required to notify the NYWICI president and NYWICI executive director in writing of any changes of school or home address and other contact information, enrollment status, deferral of an internship agreed upon with the sponsor, or other relevant information.

COURSE OF STUDY 
While the course of study is left to the student, the recipient must major in a communications-related field and take sufficient credits each semester to qualify as a full-time undergraduate student or a full or part-time graduate student during the academic year for which the scholarship is awarded.

CONDITIONS FOR TRANSFER 
Although scholarship recipients are expected to continue at the same college or university, the Scholarship Committee will consider transferring a scholarship to another institution. The student must provide the NYWICI president and NYWICI executive director with written notice, in advance, of intent to transfer and to continue majoring in a communications field, provide evidence of good standing at the college/university attended, and submit evidence of acceptance at the new college/university.

INTERRUPTION OF STUDIES 
A recipient may request that the award be held if the student’s studies are interrupted by prolonged illness, an accident or other extenuating circumstances (to be evaluated on a case-by-case basis). Any such interruption must be documented in writing and reported promptly to the NYWICI president and NYWICI executive director for approval. It is the student's responsibility to notify these same individuals of intent to resume full-time study so that arrangements can be made for reinstatement of the award. If the interruption is medical, it must be documented in writing by a physician.

SCHOLARSHIP RENEWAL
Renewal is not automatic. Past recipients are eligible to reapply but cannot receive the same named scholarship more than once.

PHOTO RELEASE
Recipients must authorize NYWICI to use photographs of them and an approved bio in promotional materials, including web materials.